Requirements

• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant or in a similar role supporting senior management or executives.
• Proficiency in English and Mandarin (spoken and written) to communicate with Mandarin-speaking stakeholders during business travel.
• Comfortable with frequent international travel and accompanying the Chairman on overseas trips when required.
• Willingness to work flexible hours, including evenings or weekends, depending on the Chairman’s schedule and travel arrangements.
• Strong organisational and time-management skills, able to manage multiple priorities at once.
• Highly adaptable, proactive and able to respond effectively to last-minute changes.
• Professional, discreet and capable of handling confidential matters.
• Strong interpersonal and communication skills.

Description

Location: Kuala Lumpur, Malaysia · Full-time · Frequent international travel

We are seeking a highly organised and proactive Personal Assistant to support the Chairman in managing daily activities and international engagements. This is a fast-paced role that requires frequent international travel and flexibility to work according to the Chairman’s schedule. You will work closely with a team of Personal Assistants, with responsibilities rotating depending on travel schedules and operational needs. Because of frequent coordination with Mandarin-speaking stakeholders during business travel, proficiency in English and Mandarin (spoken and written) is required.

Executive support

• Manage and coordinate the Chairman’s daily schedule, including meetings, appointments and personal engagements.
• Coordinate meals, transportation, accommodation and other logistics to ensure smooth day-to-day operations.
• Act as a liaison between the Chairman and internal or external stakeholders when required.

Travel and logistics management

• Plan and manage international travel itineraries for business and personal trips.
• Arrange flights, hotel reservations, transportation, visa applications and other travel documentation.
• Monitor travel plans and proactively manage changes, delays or schedule adjustments.

Overseas travel support

• Accompany the Chairman on international trips when required.
• Provide on-ground coordination and support during travel, including schedule changes, meeting arrangements and logistics.

Administrative coordination

• Maintain organised records of travel plans, schedules and important documents.
• Handle confidential information with professionalism and discretion.
• Coordinate closely with other Personal Assistants to ensure continuity and smooth operational support.